Getting Started for Administrators 12

• What Is Facilitron?
• What Do I Need To Know?
• Internal Reservations vs. External Reservations - What's The Difference?
• Your Role As A District Administrator (Public Schools)
• Creating an Account at Your School or District - Administrators
• Using the Dashboard - Administrators
• Customizing Email Notifications for Administrators
• Using Chrome's Language Translation Feature
• Your Role as a School Site Administrator (Public Schools)
• Submitting New or Updated Photos of Facilities
• Directing Renters To Your Rental Request Site
• Availability Options for Administrators

Calendar Support 7

• Finding My School Or District's Calendar
• Customizing and Saving Calendar Views
• Creating Maintenance Blocks
• Printing Your Calendar - Administrators
• Connecting Your Facilitron Calendar to Google or Apple Calendar
• Calendar Time Is Wrong for Subscribed Calendar
• Google Calendar Setting Update: Events from Gmail

Logging In & Adding Staff/Users 6

• Logging In - Administrators
• Troubleshooting Log In Issues - Administrators
• Login instructions for Single Sign On (SSO) Districts
• Troubleshooting for Single Sign On (SSO) Districts
• Forgot Password - Administrators
• Adding Staff/Users to Your Account - Administrators

Working with Reservations for Administrators 21

• Creating An Internal Reservation
• Creating an Internal Schedule With Multiple Dates
• Finding Reservations/Navigating to the Reservation Details Page - Administrators
• Reservation Details Page Overview - Administrators
• Sharing a Reservation With an External User or Calendar
• Approving Reservations for Administrators
• Pre-Approving Reservations for Administrators
• Commenting On a Reservation - Administrators
• Internal Commenting on a Reservation - Administrators
• How to "Alert Facilitron" via Comments
• Editing Time, Location, or Equipment (and Applying to Multiple Dates)
• Adding or Changing Services and Equipment
• Adding and Replicating Timeslots on a Reservation
• Replicate Timeslots
• Adding Additional Facilities to a Reservation
• Removing Date(s) or Timeslot(s) From a Reservation
• How To Change the Renter on a Reservation
• Finding Your Reservation Placed at Another School Site
• How to Send an Invoice on the Reservation Details Page
• How to pre-approve and approve automated change requests for reservations
• Suspending and Reinstating Reservation Dates for Administrators

Verifying and Invalidating Insurance/COIs 7

• How to Read a Certificate of Insurance/Explanation of Coverages
• Steps to Verify/Invalidate a COI After OCR Scan
• Alternate Insured Name
• Validate Proper Form
• Invalid Hold Harmless Agreement or Policy Statement
• Wrong Document Type/Format
• Special Notes for Reviewing Insurance/COIs

Training Videos 5

• [Video] Get Started Videos: Review and Approve a Reservation
• [Video] Get Started Videos: Make Changes to a Reservation
• [Video] Get Started Videos: Creating an Internal Schedule
• [Video] Administrative Video Training Course
• [Video] Change Requests: Pre-Approval & Approval

Attendee Management for Administrators 2

• [Video] How to Use Attendee Management
• How To Use Attendee Management for Facility Administrators