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Working with Reservations for Administrators

Everything you need to know about creating, managing and approving schedules.

Creating An Internal Reservation
TO CREATE AN INTERNAL RESERVATION Start by logging in and navigating to the Calendar on the Facilitron Dashboard and click on +Event in the right hand corn...
Fri, 6 Sep, 2019 at 5:26 PM
Creating An Internal Schedule With Multiple Dates
Internal schedules with multiple dates Creating an internal schedule with multiple dates allows you to build entire schedules into one reservation, such as...
Fri, 6 Sep, 2019 at 5:33 PM
Finding Reservations/Navigating To The Reservation Details Page
RESERVATION DETAIL PAGE The reservation details page is where all the information about a reservation can be found.  FROM THE RESERVATIONS TAB To find th...
Fri, 6 Sep, 2019 at 5:30 PM
Reservation Detail Page - An Overview
The Reservation Detail Page The Reservation Detail page is the place where all the information about a reservation is found. The page is organized into sev...
Fri, 6 Sep, 2019 at 5:16 PM
Approving Reservations (District Admins)
If your role is Final Approver at your organization, you will review a request and and pre-approver preferences and then make a decision on whether the requ...
Mon, 29 Jun, 2020 at 3:40 PM
Pre-approving Reservations (School Admins)
How to pre-approve reservations Some administrators such as school administrators may be "Pre-approvers" or administrators whose "OK"...
Mon, 29 Jun, 2020 at 3:30 PM
Commenting On Reservations - Admins
Leaving a Comment Leaving comments on a reservation is how to communicate with renters, staff, Facilitron support and any other stakeholders involved in a ...
Wed, 18 Aug, 2021 at 1:50 PM
Internal Commenting on Reservations - Admins
Leaving an Internal Comment Leaving internal comments on a reservation is how to communicate with staff, Facilitron support, and any other stakeholders inv...
Wed, 18 Aug, 2021 at 1:51 PM
Using "Alert Facilitron" with Comments
Urgent issues that require assistance by Facilitron's support team can be elevated by leaving a comment in the Comments/History section and using the ...
Wed, 18 Aug, 2021 at 2:50 PM
Editing Time, Location Or Equipment (And Applying To Multiple Dates)
Editing time, location or equipment To change a time and/or location of a reservation, navigate to the reservation detail page of the specific reservation ...
Fri, 6 Sep, 2019 at 6:06 PM
Adding or Changing Services
Editing shared or dedicated services To add or change shared or dedicated services, find the reservation and navigate to the reservation details page. ADD...
Fri, 6 Sep, 2019 at 6:10 PM
Adding A New Date or "Timeslot" To A Reservation
Adding new date or "timeslot" to a reservation To add a new date or "timeslot" to a reservation, go to the Reservation Details page for...
Fri, 4 Dec, 2020 at 3:44 PM
Adding Additional Facilities to a Reservation
Adding additional facilities to a reservation To add additional facilities to a reservation, go to the Reservation Details page for the reservation you wan...
Fri, 20 Aug, 2021 at 1:48 PM
Adding Additional Facilities to a Reservation
Adding additional facilities to a reservation To add additional facilities to a reservation, go to the Reservation Details page for the reservation you wan...
Sat, 5 Dec, 2020 at 12:47 PM
Removing Date(s) From A Reservation
How to remove date(s) from a reservation If a conflict or other circumstance requires a date to be removed from a reservation, it is not necessary to cance...
Fri, 6 Sep, 2019 at 6:18 PM
Making Reservation Requests During School Hours
How to make reservation requests during school hours The community-facing rental site limits what is available to the public to the prescribed dates, times...
Fri, 6 Sep, 2019 at 6:22 PM
Printing your calendar
How to print your calendar Printing out an agenda of all active reservations is useful so that custodial staff can have a consolidated schedule of when the...
Fri, 6 Sep, 2019 at 6:23 PM
Share a Reservation with an External Calendar
How to share a reservation with an external calendar Need to share a reservation with an external calendar? This article will help you share usage dates fo...
Fri, 6 Sep, 2019 at 6:25 PM
Connecting Your Google or Apple Calendar
How to connect your calendar Connecting Facilitron calendars to your Google or Apple calendar (or other WebDav/iCal capable calendar) eliminates the need f...
Sat, 30 Nov, 2019 at 10:01 AM
Creating Maintenance Blocks
Maintenance Blocks Maintenance blocks allow administrators to schedule maintenance tasks AND remove availability for facilities WITHOUT affecting utilizati...
Tue, 8 Sep, 2020 at 3:26 PM
Submitting New or Updated Photos of Facilities
If your organization has a new or updated facility that needs updated photos for your community-facing storefront, you can take and submit photos yourself w...
Tue, 31 Aug, 2021 at 1:28 PM
Adding Staff to your Account
Account Administrators may have the ability to add additional Staff to their account based on their role and permissions. If your role permits you to add ad...
Wed, 8 Sep, 2021 at 9:44 AM