How can we help you today?

Working with Reservations for Administrators

Everything you need to know about creating, managing and approving schedules.

Creating An Internal Reservation
TO CREATE AN INTERNAL RESERVATION Start by logging in and navigating to the Calendar on the Facilitron Dashboard and click on +Event in the right hand corn...
Fri, 6 Sep, 2019 at 5:26 PM
Creating An Internal Schedule With Multiple Dates
Internal schedules with multiple dates Creating an internal schedule with multiple dates allows you to build entire schedules into one reservation, such as...
Fri, 6 Sep, 2019 at 5:33 PM
Finding Reservations/Navigating To The Reservation Details Page
RESERVATION DETAIL PAGE The reservation details page is where all the information about a reservation can be found.  FROM THE RESERVATIONS TAB To find th...
Fri, 6 Sep, 2019 at 5:30 PM
Reservation Detail Page - An Overview
The Reservation Detail Page The Reservation Detail page is the place where all the information about a reservation is found. The page is organized into sev...
Fri, 6 Sep, 2019 at 5:16 PM
Share a Reservation with an External Calendar
How to share a reservation with an external calendar Need to share a reservation with an external calendar? This article will help you share usage dates fo...
Fri, 6 Sep, 2019 at 6:25 PM
Approving Reservations (District Admins)
If your role is Final Approver at your organization, you will review a request and and pre-approver preferences and then make a decision on whether the requ...
Mon, 29 Jun, 2020 at 3:40 PM
Pre-approving Reservations (School Admins)
How to pre-approve reservations Some administrators such as school administrators may be "Pre-approvers" or administrators whose "OK"...
Mon, 29 Jun, 2020 at 3:30 PM
Commenting On Reservations - Admins
Leaving a Comment Leaving comments on a reservation is how to communicate with renters, staff, Facilitron support and any other stakeholders involved in a ...
Wed, 18 Aug, 2021 at 1:50 PM
Internal Commenting on Reservations - Admins
Leaving an Internal Comment Leaving internal comments on a reservation is how to communicate with staff, Facilitron support, and any other stakeholders inv...
Wed, 18 Aug, 2021 at 1:51 PM
Using "Alert Facilitron" with Comments
Urgent issues that require assistance by Facilitron's support team can be elevated by leaving a comment in the Comments/History section and using the ...
Wed, 18 Aug, 2021 at 2:50 PM
Editing Time, Location Or Equipment (And Applying To Multiple Dates)
Editing time, location or equipment To change a time and/or location of a reservation, navigate to the reservation detail page of the specific reservation ...
Mon, 4 Apr, 2022 at 3:19 PM
Adding or Changing Services
Editing shared or dedicated services To add or change shared or dedicated services, navigate to the reservation detail page of the specific reservation you...
Mon, 4 Apr, 2022 at 4:29 PM
Adding A New Date or "Timeslot" To A Reservation
Adding new date or "timeslot" to a reservation To add a new date or "timeslot" to a reservation, go to the Reservation Details page for...
Tue, 5 Apr, 2022 at 10:00 AM
Replicate Timeslots
Please refer to this article on Adding A New Date or "Timeslot" : https://support.facilitron.com/support/solutions/articles/33000231270-adding-a-n...
Fri, 8 Apr, 2022 at 10:23 AM
Adding Additional Facilities to a Reservation
Adding Additional Facilities to a Reservation To add additional facilities to a reservation, navigate to the reservation detail page of the specific reserv...
Mon, 4 Apr, 2022 at 5:04 PM
Removing Date(s) From A Reservation
How to remove date(s) from a reservation If a conflict or other circumstance requires a date to be removed from a reservation, it is not necessary to cance...
Mon, 4 Apr, 2022 at 5:06 PM
How to Change the Renter on a Reservation
Depending on your role and privileges, you may have the ability to change the renter on a reservation.  First, locate the Renter/User section on the Reserv...
Tue, 5 Apr, 2022 at 11:16 AM
Making Reservation Requests During School Hours
How to make reservation requests during school hours The community-facing rental site limits what is available to the public to the prescribed dates, times...
Fri, 6 Sep, 2019 at 6:22 PM
Finding your Reservation placed at a another School Site
If you have submitted a request at another school, this article will explain how to find the request.  Logged in users at facilitron.com, can navigate t...
Wed, 2 Mar, 2022 at 3:21 PM
How to Send an Invoice on the Reservation Details Page
Depending on your role and privileges, you may have the ability to issue an invoice for payment due on a reservation.  First, locate the Invoice section on...
Wed, 18 May, 2022 at 1:20 PM