Creating An Internal Reservation

This article will show administrators how to create an internal reservation from their school’s calendar in Facilitron. 

Creating an Internal Reservation

1. Log in to Facilitron.
2. Select your school/facility site, and go to your dashboard (please see Using the Dashboard - Administrators) and Finding My School Or District's Calendar to assist you in doing so).
3. In the upper right hand corner of the Calendar page, click the “+ Event” button.
   
4. A pop-out will appear that will allow you to enter the details of your event, such as your event name and number of attendees. Please note than an entry for both of these fields is required. If the number of attendees has not been finalized, you can put how many you are expecting for now. If you need to make an update regarding the number of attendees later, you can leave a comment on on the reservation or contact Facilitron support for assistance.
5. You may select the required facilities for your reservation either by typing the facility name into the "Search Facility" box, or by selecting the facility’s area dropdown.
   
6. Once you’ve selected the required facility, you can move on to selecting the required date and start time/end time for your reservation.
7. Once the required date and start time/end time have been selected for your reservation, proceed by selecting "Add to Schedule", then "Submit Schedule".
   

   Could My Reservation Conflict with Another Reservation?

   If there is already an approved reservation in place for one or more facilities that you are requesting, you will see a "Conflicts Detected" section after clicking "Submit Schedule", as shown below.
   
   
   Clicking "Cancel & Return" will forfeit your request without saving the information previously input, and will take you back to the calendar.
   
   Selecting "Keep & Proceed" will take you to the next screen, allowing you to continue the process of submitting your internal reservation request as normal. Choosing this option means that you are submitting a reservation request that conflicts with an already approved reservation, thereby creating a reservation conflict.
8. If the facility operator or facility owner organization has opted into internal application questions, you will see an “Application Questions” section on this page. Please answer all required questions, and select "Proceed" (or “Keep & Proceed” if conflicts have been detected).
   
   
9. Next, you will be asked if there are any optional services or equipment that you would like to use during your event. You can select anything that's needed from the list, and adjust the quantity if needed. Click "Submit".
   
   
   Success! Once your page has finished loading, a reservation ID will pop up. Clicking on the reservation ID will bring you directly to the reservation details page for your internal event.
   Please note that if your role is View Only or Pre-Approver, your reservation will remain in Pending status until it has been reviewed by an Enhanced Access user or Final Approver, who may approve or decline the reservation. If your role is Enhanced Access, Enhanced Access+, or Final Approver, any internal events entered at the site you are assigned to will automatically be approved.
   
   For information on how to submit an internal schedule with multiple facilities or dates, please see Creating An Internal Schedule With Multiple Dates.
   
   For additional assistance, please reach out to Facilitron Support at (800) 272-2962, or email us at support@facilitron.com.