Attendee Management is used to register and track attendees on any reservation made through the Facilitron platform.

To activate Attendee Management, a reservation must be approved. Once a reservation has been approved, you can register and track attendees using Attendee Management.

After a reservation has been approved, Attendee Management can be activated by the facility operator.

The Attendee Management area is in the calendar section of your reservation details page. It consists of several links with matching QR codes. If you need to edit an event’s parameters, simply click on the pencil icon next to your event.

Here is an explanation of each link:

  • Registration Link: This link is for distributing to allow people to pre-register for the event. Following the link or scanning the QR code will take you to a page to register for any of the time slots in your event. You may also press "Upload Attendees" to upload an XLS or CSV file to pre-register a group of attendees. A spreadsheet template is available to download when pressing "Upload Attendees."
  • Same Day Link: This link and QR code is for walk-up registration for participants on the day of the event. Also serves as self check-in for individuals that have pre-registered. Having this QR code at the event entrance will allow people to register and check-in on the spot.
  • Assisted Check-In Link: For events with an attendant to assist or manage check-ins, this link will allow the attendant to access a list of pre-registered guests and manage check-ins including walkup attendees, waitlists, and more.
  • Survey Link (optional): This is a link to take an optional survey. The default survey is a health screening pertaining to COVID-19, however this can be customized as needed.

Clicking on the list icon next to your event will bring up registrant information. You will be able to see a full list of registrants, waitlisted individuals, contact information, and time stamped check-in/check-out, which can be easily exported into Excel.